Post & Suggestion Boxes

Mail Distribution and Feedback Forms: Buying Guide

All mail should be considered urgent. Getting it from the mailbox to the right person efficiently is of huge importance. In this day and age, where everything is fast-tracked by digital applications, paperwork needs to keep up with expectations. There should be no delays, especially in connection with project planning and deadlines. Important postal reminders, such as policy or licence renewal, can have financial implications if not dealt with before the cut-off date. Obviously, this also applies to payments and billing. Post, parcels or folders that need to be transported are often heavy and awkward to assemble. Lifting and carrying heavy articles can cause back problems or repetitive-use strain injuries. Avoid these potential troubles and smooth the transfers using a trolley to bear the load across the building. Even sensitive documents may go via this system if they are in a specialised secure bag. Another security feature that you may need to consider is a mail receptacle or letterbox that has anti-arson fittings.

Something that could also be used for internal post collection, or even a ballot box, is a suggestion box. Used with a ready-made suggestion pad, a suggestion box is a tool that is well suited to promoting honest and sometimes imaginative feedback. This is beneficial to the employee, who can air ideas without fear of being shot down in flames before a thought is fully aired. The company will be able to get helpful suggestions that they would otherwise not hear, and can implement innovative solutions garnered from a heads-together approach to issues.

Anonymity is sometimes the only way to really hear honest responses. When it is anonymous feedback that you are looking for, simply use blank paper for inputs instead.

In a public setting, hearing from customers and patrons of facilities is extremely useful, and gives companies a head-start on solving trouble points. The user’s experience is always a most useful way of identifying a gap in service or delivery. The box may be placed on a table, or mounted with the supplied fittings. Decide whether anonymous or signed feedback is what you are looking for, and provide a notepad accordingly.

Unlike some other trucks and trolleys, the post distribution trolleys have wheels set inside the frame to prevent them from getting jammed against doorframes and furniture. Available in two sizes, and constructed from tubular steel, with plastic-coated wire baskets, these durable trolleys are the best option for getting mail speedily to its destination within the business.

As mail comes in, sort it into departmental or office groupings before sending in different directions on the required number of trolleys. The wire baskets top and bottom can segregate groupings and keep everything from sliding off. At the other end of the journey, mail can be slotted into secure, lockable personal post boxes or popped into containers such as stack and nest storage bins.